Enterprise Content Management

Organized content + streamlined processes = business success.

The digital transformation of many companies has come faster — and more furious — than anyone expected.

This is due in large part to COVID-19 and the need to quickly pivot to making business work — from home. Businesses have had to create new processes and systems on the fly, and quickly get up to speed with new technologies that will ensure they can keep operations running smoothly, no matter where someone’s office happens to be. 

Now that you and your employees have worked out the kinks with the video conferencing software, it’s a great time to review your processes around content management. An enterprise content management (ECM) system can make it easy for you and your team to capture information, easily access documents, store them appropriately, and quickly deliver the right content to the right people when they need it.

Benefits of an ECM system

We often get asked, “why is enterprise content management (ECM) so important?” There are plenty of reasons — here are a few:

Financial fraud and data breaches have become all too common with businesses of all sizes. Having an ECM system decreases organizational risk
Using data and business intelligence has become key for organizations, as they often use that data to guide business decisions. An ECM system makes that data easy to access
Paper documents are becoming less common, and new digital content forms are emerging everyday. ECM systems save time and increase productivity because all the content is in one place
Employees waste valuable time doing the same tasks over and over. An ECM system can automate repetitive tasks, leaving more time for high-value work

Why ECM?

Many areas of business — contracts management, human resources, accounts payable, and accounts receivable among them — directly benefit from an enterprise content management system.

Contracts get signed, decisions get made, invoices get paid, employees get hired. And all of it gets done faster, easier, and with more security than a bunch of ad-hoc processes strung together.

OnBase: Our ECM Partner

FileSolve’s team of seasoned consultants — and our partnership with OnBase, the leading solution in enterprise content management (ECM) provides a solid foundation for your business optimization. 

OnBase features a wide range of functionality, including:

Centralize the capture and storage of all documentation – from scanning paper files to capturing email content.

Find critical documents you need quickly and easily.

Optimize repeatable business processes and automative repetitive tasks, saving time and money.

Route documents to the right person at the right time with using customized workflows.

Automate the process to digitally sign documents and securely route them to the right recipients.

Use captured data to achieve efficient document distribution outside – and inside – your company. 

Help your organization manage retention plans and provide multiple destruction options for obsolete files.

OnBase integrates with over 500 business applications – allowing companies to focus on improving business processes.

The Filesolve Way

No two companies are alike in how they approach content management. So why would your ECM system be the same? 

We approach every project as its own. Sure, we bring our expertise, years in the business, lessons learned, and successes from past projects into consideration when partnering with you — but we let your needs, challenges, and expectations guide the way. There’s no cookie cutter solutions here.

We work using what we call “The FileSolve” way — a differentiated and proven method that yield results:

Gap Analysis

Our first step is an upfront, complementary assessment that identifies the current-state problems — and future-state solutions — needed to modernize your process.

Prototype Review

Working in two-week sprints, we demo the system with you, obtaining your feedback to design the next iteration based on discovered needs.

Build & Support

We continue to build out the solution based on additional feedback while providing you and your team support, training, and change management assistance.

Success Stories

We can tell you all the cool projects we’ve worked on — but honestly, it’s easier to show you.

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