Save time, money and space by converting your paper documents to digital files.
There was a time when every business had a room specially designated for paper files. Whether it was the size of a closet or an entire room – or if it required a whole floor – that space housed a company’s paper and other important assets. Active files crammed with notes and forms mixed with legacy files kept for compliance reasons, just biding their time until final disposition. The times they are a-changin’. Digital is all around us.
If you still find yourself spending countless hours combing through physical file cabinets or digging through piles of papers, FileSolve can help usher you into the Digital Age. Using our state-of-the-art Document Automation Factory, various software solutions and project methods, we can convert your physical documents into digital assets. In today’s increasingly mobile environment, a centralized virtual file room offers the most flexibility out in the field to find what you need to respond in real time to your customers.
Eliminate Files by Going Digital
Eliminating paper files will make running your business much simpler. Instead of searching through mounds of paper, you can simply pull up your digital database and find the exact document you need though a keyword search. Going digital also removes the fear of damage to your files due to fire, flooding or other catastrophe. With digital backups both on- and off-site, you can have continued access to your most important documents even if something happens to your facilities.
Industry-Leading Equipment Gets the Job Done Right
By partnering with FileSolve for your digital conversion, you ensure that the job is done right. We maintain state-of-the-art high-speed equipment for converting paper into digital. We can handle physical documents of all sizes and media, including large-format microfilm, and convert them into the digital form that best fits your system requirements.
Custom Solutions for Organizing Files
Once we’ve digitized your documents, we will help you come up with an accessible solution for storing them. If you have an in-house document management system, we’ll help you upload the documents to it. We can also burn them to a CD or DVD. Should you want ongoing access, we’ll host them on a secure FTP site.
- Document Scanning and Conversion Services
In the effort to provide the flexibility to meet your unique needs, FileSolve performs the following document scanning services:
- Scan on Demand
At your request, we’ll scan and index stored documents as you request them. We then provide you with the image and the data.
- Ongoing Document Scanning
On a regular schedule, documents are picked up from your location, transported to one of our scanning locations, scanned and indexed. We can scan at your place, too!
Backfill Document Scanning – Catch up with that backlog of paper. Large or small document quantities are scanned and indexed to enable you to electronically capture existing paper files. This is a great solution for those that have an electronic document management system in place for day-forward imaging but need to catch up with existing paper files. You get all images and metadata downloaded to your image repository system or provided to you on disk or hardrive.
Scheduled Purges – Old files are pulled and either stored in one of our off-site storage facilities or securely shredded, as appropriate per your record retention policy.
Day Forward Scanning – You have gone paperless and put an electronic content management system in place, but you don’t have the time or the manpower to scan your ongoing paper documents into that system. Not to worry. FileSolve can accurately and consistently handle that scanning and indexing task for you – at your place or ours.