When we talk about conversions, you might think of a few different services – moving paper files from one location to another, converting an existing paper file system to a better one, converting from paper files to digital, or converting from one content management system to another. FileSolve is built to help in all four situations, and we are committed to making the transitions smoother. We do that by providing skilled and experienced professionals to help at whichever stage you are in the process and by using the right tools.
Whether relocating files down the hall or across the country, we can preserve the integrity of your current filing system and provide you with full access during the move. We provide full relocation services for both your records and the filing equipment that stores them. Your records will be boxed or secured on carts during the relocation and put back in the same (or improved) order at the end of their trip. This process can be performed during normal business hours, or on nights and weekends to minimize the disruption.
Even if you’re not changing the location of your files, you may want to improve how those records are stored, retrieved and managed. We’ll help you determine the best system to index your records and convert them for you. From color-coded end tab filing, to RFID or bar-code tracking, to a complete digital conversion, the more effectively an organization can manage its documents – the more efficiently it can operate.
At the very outset of a paper-to-digital migration, “conversion” refers to the act of actually scanning all of your paper documents and files. This is an essential step on the road to information governance – it’s the way our customers begin to embrace a new way of working. Our customized scanning solutions allow us to solve your specific problem today with an eye on the future. We don’t believe in solutions in a vacuum – but one that fits into a bigger, longer-term plan.
The software solution you choose initially is dependent on a variety of factors, including the size of the business and the scope of the intended work. Over time, of course, your business grows. It changes. Along the way, internal processes change as well. Once you have been using the same ECM solution for a while, you may find you have outgrown the software or you are in need of deeper functionality. There are potentially many benefits to converting including:
- Improve scalability
- Increase access to information across the enterprise
- Develop increased flexibility
- Better manage operation during the transition
- See a faster, more noticeable ROI
Wherever you are in your journey, we’re here to help. Our seasoned professionals are seasoned industry veterans who help you implement the solution. Expert guidance at every step of the process is one of the factors that set us apart from the crowd.
When you’re ready to move forward, think FileSolve.